Top 50 Task Manager Apps by Popularity (2026)

Introduction

Wondering which task manager apps are leading in 2026?

This updated list ranks the top 50 by real-world popularity—based on user counts, app store installs, visibility in tech media, and team adoption. These are the tools people and organizations actually use to stay productive.

How We Ranked (Quick Overview)

We considered:

1. Vendor-reported user or team counts
2. Google Play install brackets (most transparent indicator)
3. iOS App Store visibility and reviews
4. Overall brand adoption across the productivity ecosystem

System-bundled apps like Apple Reminders are excluded for fairness.

Top 50 Task Manager Apps (2026)

1. Google Tasks — Simple, synced across Workspace.
2. Microsoft To Do — Integrated with Outlook, Teams, and Windows.
3. Notion (Tasks) — 100M+ users; powerful hybrid of notes and tasks.
4. Trello — Kanban pioneer, now AI-assisted and team-focused.
5. Todoist — 50M+ users; elegant and reliable.
6. TickTick — Combines tasks, calendar, and habit tracking.
7. Asana — Enterprise task management with automations and dashboards.
8. Monday.com — Visual workflows for teams; highly customizable.
9. ClickUp — All-in-one productivity platform; feature-rich for teams.
10. Any.do — Long-time favorite for personal productivity.
11. Things 3 — iOS/macOS perfection with simple elegance.
12. OmniFocus — Advanced GTD system for Apple power users.
13. Habitica — Turns your to-dos into a role-playing game.
14. Sunsama — Daily planner that merges focus and time-blocking.
15. Structured — Minimal iOS planner with timeline layout.
16. Superlist — Successor to Wunderlist; fast and collaborative.
17. GoodTask — Power-user extension of Apple Reminders.
18. Akiflow — Productivity hub pulling tasks from multiple apps.
19. Routine — Combines notes, meetings, and daily tasks.
20. Basecamp (To-Dos) — Team-centric, simple and stable.
21. Jira (Tasks) — Developers' go-to for tickets and tasks.
22. Notion Calendar (Tasks) — Connects events and work items seamlessly.
23. Smartsheet — Spreadsheet-style task management at scale.
24. Microsoft Planner — M365 task tool for teams.
25. MeisterTask — Clean design and efficient automations.
26. Nozbe — GTD-based lists for individuals and teams.
27. Quire — Simple hierarchy with timelines and Kanban.
28. Wrike — Enterprise-grade project and task management.
29. Paymo — Tasks, time tracking, and invoicing for SMBs.
30. Todo.txt — Lightweight, open, text-based to-do system.
31. Toodledo — Veteran productivity platform with depth.
32. ProofHub — Unified project and task space for small teams.
33. Airtable (Tasks) — Build your own workflows with blocks and AI.
34. Dropbox Paper/Spaces — Tasks inside shared docs.
35. Evernote Tasks — Tasks within notes for integrated planning.
36. Minimalist — Lightweight to-dos with focus mode.
37. Sorted³ — Smart scheduling and automatic re-ordering.
38. TeuxDeux — Minimalist week view for simple planning.
39. NTask — Full PM suite for small to mid-sized teams.
40. Zenkit To Do — Microsoft To-Do-like interface with team sync.
41. Podio — Customizable workspaces with embedded tasks.
42. Freedcamp — Free project manager with solid core features.
43. Flow — Fast, collaborative task lists for creative teams.
44. Ike — Eisenhower matrix prioritization app.
45. Tasks.org (open-source) — Private, self-hosted Android tasks.
46. To Do List with Reminder (tact) — Popular Android to-do app.
47. To-Do List – Schedule Planner (Dairy App) — Millions of mobile users.
48. Tasks: To Do List & Reminders (mytasksapp) — Simple Android task suite.
49. Smart Tasks (iOS) — Quick lists and widgets for Apple users.
50. Self-Manager.net — AI-powered date-centric task management for individuals and teams.

Why Self-Manager.net Belongs Here

After years of comparing all the above tools, Self-Manager was built to fix what most of them miss — clarity and focus.

What makes Self-Manager different

• 🗓️ Date-centric planning: Organize by today, this week, or this month—no overwhelming calendar clutter.
• ⚡ Fast task capture: Add and move tasks instantly.
• 🤖 AI summaries: Automatic weekly/monthly recaps of what's done, delayed, or upcoming.
• 📊 Progress analytics: Visualize completions, consistency, and trends.
• 👥 Team collaboration: On the Team plan ($20/mo) you can invite up to 50 collaborators.
• ☁️ Google Cloud + Firebase hosting: Secure, fast, and reliable.
• 💰 Fair pricing: $5/mo individual, $20/mo team—flat and predictable.

Try Self-Manager.net today and experience a calmer, smarter way to manage your work.

Key Takeaways

• Real-world popularity: Rankings based on actual user counts, app store data, and team adoption
• Diverse options: From enterprise giants (Asana, Monday.com) to personal favorites (Things 3, Todoist)
• System integrations: Google Tasks and Microsoft To Do lead for ecosystem convenience
• Specialized tools: Habitica for gamification, Jira for developers, Sunsama for daily rituals
• Self-Manager advantage: AI-powered insights and date-centric planning at a fair price
• Team-friendly pricing: Up to 50 collaborators on the $20/mo Team plan