Top 100 Task Managers with AI

AI is quietly changing how we plan our days. Task managers are no longer just digital to-do lists — they now summarize your week, suggest priorities, auto-schedule work, and even explain what you actually achieved.

In this guide, we'll walk through 100 task managers that use AI in one way or another (native AI features or very tight AI integrations).

But first, let's start with the one that inspired this list.

1. Self-Manager.net – AI Task Manager Built Around Time, Not Just Lists

Self-Manager.net is a task & project manager built around a simple idea:

Your life is on a timeline, so your tasks should live on a timeline too.

Instead of endless boards and nested folders, Self-Manager is date-centric: you see what you did yesterday, what's on today, and what's planned next — with AI helping you make sense of it all.

Key AI features in Self-Manager.net

• 🧠 AI weekly & monthly summaries
  Turn a messy week of tasks and events into a clean narrative: "What did I actually do this week?" → Self-Manager generates a human-readable summary.

• 📅 AI period recaps for projects
  Filter by project or tag, then let AI summarize progress: completed tasks, blocked items, risks, and next steps.

• 📝 AI task notes and breakdowns
  Turn a vague idea into actionable steps: "Launch v2 of the website" → AI suggests subtasks and structure.

• 👥 Team collaboration without per-seat pricing
  On the Team plan (~$20/month) you can invite your team (20–50 collaborators) without worrying about per-seat charges.

• 📊 Stats + AI commentary
  Weekly/monthly overviews show how you're actually working; AI can help you interpret trends and suggest focus areas.

If you're trying multiple AI task managers, Self-Manager sits in the sweet spot between:

• personal productivity,
• team collaboration, and
• AI that explains what happened, not just adds more noise.

Now, let's see how the rest of the ecosystem looks.

2–10: AI-First Calendar & Daily Planning Tools

These tools put calendar + tasks + AI at the center.

• 2. Motion – "AI schedules your day" by automatically placing tasks into free calendar slots and reshuffling when plans change.
• 3. Reclaim.ai – Smart time-blocking for tasks, habits, and meetings; AI optimizes your schedule across work and personal life.
• 4. Akiflow – Central inbox for tasks from multiple tools; AI helps with quick capture and scheduling.
• 5. Sunsama – Intentional daily planning; AI can help prioritize and shape your daily plan so you don't overcommit.
• 6. Routine – Minimalist daily planner that merges tasks + calendar, with AI assistance for planning and note-to-task workflows.
• 7. Amie – Fast, beautiful calendar with tasks and an AI angle around scheduling and quick planning.
• 8. Morgen – Unifies multiple calendars and tasks into one place; AI helps with booking, scheduling, and time management.
• 9. TimeHero – Plans your tasks automatically around your calendar, deadlines, and priorities using AI rules.
• 10. Trevor AI – Connects task lists and calendars, then uses AI to help schedule and reorder your day.

11–20: Personal Task Managers Enhanced by AI

Classic to-do apps that now have AI in some form.

• 11. Focuzed – AI-aware planner that takes your energy levels and context into account when planning tasks.
• 12. Lunatask – Combines tasks, mood tracking, and habits; AI suggests better ways to organize your work.
• 13. Todoist – "Todoist AI" helps rewrite, prioritize, and structure tasks from natural language.
• 14. TickTick – Tasks + habits + Pomodoro; AI assists with parsing and structuring tasks.
• 15. Any.do – Cross-platform to-do app with AI suggestions and smart reminders.
• 16. Microsoft To Do – Lightweight list app that plays nicely with Copilot in Microsoft 365.
• 17. Google Tasks – Simple tasks inside Gmail and Calendar, with AI increasingly able to create tasks from email/context.
• 18. Notion – Databases, pages, and task boards powered by Notion AI for writing, summarizing, and task generation.
• 19. ClickUp – All-in-one work hub; ClickUp AI drafts updates, summarizes tasks, and helps automate workflows.
• 20. Asana – Asana Intelligence provides smart fields, risk predictions, and AI summaries of project work.

21–35: Work & Project Management Platforms with AI

These tools are focused more on teams, projects, and client work.

• 21. Monday.com – Visual work OS; AI helps generate automations, item descriptions, and status updates.
• 22. Trello – Card-based boards; AI can summarize cards and help with automation rules.
• 23. Wrike – Enterprise-level work management with AI for workloads, smart replies, and risk insights.
• 24. Jira – Dev-focused issue/task tracking; AI drafts issue descriptions and summarizes long threads.
• 25. Linear – Modern issue tracking for product teams; AI assists with ticket creation, triage, and summarization.
• 26. Teamwork – Agency-oriented PM; AI helps with task descriptions, reporting, and client updates.
• 27. Basecamp – Simple, opinionated project tool; experimenting with AI for message drafting and organization.
• 28. nTask – Offers tasks, meetings, and issue tracking with AI helpers for planning and reporting.
• 29. Infinity – Highly flexible boards; integrates with AI tools to enhance descriptions and workflows.
• 30. Smartsheet – Spreadsheet-style work management; AI assists with formulas, summaries, and automations.
• 31. Zoho Projects – Project tool from Zoho; AI assistant Zia offers insights on tasks, delays, and workloads.
• 32. Zoho To-Do – Tasks and reminders integrated into Zoho ecosystem with Zia suggestions.
• 33. Coda – Docs that behave like apps; Coda AI helps generate tasks, summarize docs, and automate workflows.
• 34. Notion Calendar – Calendar view tightly connected to Notion databases; AI can help with event and task creation.
• 35. Obsidian (with Tasks) – Markdown knowledge base where plugins + AI turn notes into actionable tasks.

36–50: Notes, Knowledge & Outline Tools That Turn Notes into Tasks

These tools blur the line between notes and tasks, with AI bridging the gap.

• 36. Roam Research – Networked notes; AI surfaces tasks across pages and helps you find what to do next.
• 37. Evernote – Classic note app with tasks and AI for cleanup, summarization, and transformation.
• 38. Mem.ai – AI-first note tool that automatically surfaces tasks and follow-ups from your information.
• 39. Superlist – Shared lists and tasks with modern UX and AI-assisted notes.
• 40. Taskade – Lists, mindmaps, and outlines with strong AI for planning and document generation.
• 41. Upbase – All-in-one workspace (tasks, docs, chat) with AI writing and summarizing built in.
• 42. Amplenote – Combines notes, tasks, and priorities; AI helps with content and prioritization.
• 43. Things 3 – Mac-centric GTD app; while not heavy on native AI, it pairs well with AI assistants via Shortcuts.
• 44. OmniFocus – Power-user GTD system that can be automated with AI workflows and scripts.
• 45. Todo.txt – Plain-text task lists; enhanced by custom AI scripts that rewrite and triage tasks.
• 46. Workflowy – Infinite outliner; AI helps restructure lists and extract tasks.
• 47. NotePlan – Calendar + notes + tasks; AI helps journal, summarize, and plan.
• 48. Dynalist – Outliner with task capabilities; AI can help refactor and prioritize lists.
• 49. Rize – Time tracker that uses AI to categorize activities and suggest ways to improve focus.
• 50. RescueTime – Automatic time analytics; AI helps you understand where time goes and which tasks matter.

51–65: Calendar, Email & Meeting Tools that Generate Tasks with AI

These tools live around your calendar and inbox, but they produce tasks using AI.

• 51. Clockwise – Smart calendar that rearranges meetings and focus time based on priorities.
• 52. Vimcal – Fast, keyboard-driven calendar with AI scheduling features.
• 53. Calendar.com – Scheduling tool with AI insights and suggestions.
• 54. Fantastical – Natural-language calendar that plays nicely with AI-generated event and task text.
• 55. Spark Mail (tasks) – Email client with AI features that lets you turn emails into tasks.
• 56. Superhuman (tasks) – Fast email; AI triage and snippets make follow-up task creation smoother.
• 57. Otter.ai – Transcribes meetings and automatically extracts action items.
• 58. Supernormal – AI meeting assistant that creates summaries and task lists for your tools.
• 59. Fellow.app – Meeting agendas + AI-generated action items and follow-ups.
• 60. Miro – Visual collaboration; AI clusters sticky notes and turns ideas into structured tasks.
• 61. Hive – Project management with AI assistants for writing, summarizing, and planning tasks.
• 62. Nifty – Project hub; AI helps generate docs, task descriptions, and roadmaps.
• 63. Backlog – Dev & project management tool with AI-powered text helpers.
• 64. Zenhub – Sits on top of GitHub; AI helps estimate, summarize, and manage dev tasks.
• 65. GitHub Issues – With Copilot, GitHub can now help draft and refine issues (tasks) automatically.

66–80: Dev, Support & Workflows with AI-Generated Tasks

More specialized tools where AI helps turn work into tasks.

• 66. GitLab Issues – GitLab integrates AI for summaries and code-related tasks.
• 67. Rocketlane – Client onboarding projects; AI drafts playbooks and follow-up tasks.
• 68. Plutio – Freelance business OS; AI helps with proposals, docs, and task content.
• 69. Zendesk – Support tickets as tasks; AI suggests macros, replies, and priorities.
• 70. Freshdesk – Helpdesk with AI that organizes and suggests next actions.
• 71. Help Scout – Ticketing & shared inbox; AI helps classify and respond, turning messages into tasks.
• 72. Todoist Business – Team-oriented Todoist plan with AI applied to shared projects.
• 73. Asana Personal – Smaller teams and individuals benefiting from Asana's AI features.
• 74. Microsoft Planner – Kanban boards inside 365 with Copilot support for task creation and reporting.
• 75. Microsoft Loop – Collaborative canvas; AI suggests tasks from content blocks.
• 76. OneNote – Notes with AI summarization and task extraction via Copilot.
• 77. Apple Reminders – Simple list app on Apple devices; works with Siri and external AI helpers for quick capture.
• 78. Google Keep – Notes and reminders; pairs well with AI that can read/organize notes into tasks.
• 79. Notability – Handwriting + AI; convert written notes into text and actionable items.
• 80. GoodNotes – Digital notebook with handwriting recognition, easily feeding tasks into AI workflows.

81–95: Team Spaces, Graph Tools & "Thinking Environments" with AI Tasks

Tools that are more about thinking/brain-dumping, but AI helps turn that into action.

• 81. Akiflow for Teams – Team flavor of Akiflow where AI-assisted scheduling is shared across members.
• 82. Reclaim for Teams – Team-aware scheduling so AI can protect focus time across calendars.
• 83. HeySpace – Chat + tasks; AI can summarize threads into task lists.
• 84. ClickUp Personal – Smaller teams and individuals leveraging ClickUp AI without the full enterprise complexity.
• 85. Notion Personal – Solo use of Notion + Notion AI for tasks, second brain, and planning.
• 86. Anytype – Local-first, graph-based workspace with AI for content generation and organizing.
• 87. Tana – Powerful outliner/graph with built-in AI for tagging, rewriting, and creating tasks from notes.
• 88. Heptabase – Visual "cards on canvas" note system; AI helps cluster and summarize work into tasks.
• 89. Milanote – Visual boards for creatives; AI can help turn messy ideas into checklists.
• 90. Bento – Minimal planner that focuses on 3 key tasks per session; integrates nicely with AI planning prompts.
• 91. Sorted³ – iOS planner with auto-scheduling and AI-assisted natural language for tasks.
• 92. Plan (Plan.app) – Shows calendar + tasks together; AI helps prioritize and fill your schedule.
• 93. Taskito – Timeline-style Android task manager with AI-assisted parsing and planning.
• 94. UpNote – Clean note app; AI helps with summarizing notes and extracting tasks.
• 95. Twos – Note + task hybrid; AI helps keep everything organized and searchable.

96–100: Weekly Planning, Focus & Team Outcome Tools

These tools are more about weekly structure, OKRs, and outcomes, with AI smoothing the edges.

• 96. Zenkit To Do – Lightweight task manager in the Zenkit ecosystem, with AI-assisted content and automation via integrations.
• 97. Week Plan – Weekly planner with roles and goals; AI suggests focus areas each week.
• 98. Weekdone – OKR + weekly check-ins; AI summarizes updates and surfaces key tasks.
• 99. Super Productivity – Open-source task manager (popular with developers) with integrations and scripts that tap into AI.
• 100. Nozbe – GTD-style task manager for teams; uses templates and AI-friendly workflows to manage projects.

How to Pick the Right AI Task Manager (Including Whether to Choose Self-Manager)

With so many options, here's a simple way to decide:

1. Solo vs Team

• Just you? Tools like Self-Manager.net, Todoist, TickTick, Things 3, Sunsama, or Motion might be enough.
• Team of 5–50? Look at Self-Manager.net, ClickUp, Asana, Monday.com, Teamwork, Linear, or Nozbe.

2. Calendar-first vs List-first

• If you think in time blocks, check Self-Manager.net, Motion, Reclaim, Akiflow, Sunsama, or Morgen.
• If you think in checklists, check Self-Manager.net in list view, plus Todoist, TickTick, Any.do, Superlist.

3. What AI do you actually need?

• Summaries of what happened? Self-Manager.net, Notion, Asana, ClickUp, Linear, Weekdone.
• Automatic scheduling? Self-Manager.net, Motion, Reclaim, TimeHero, Sorted³.
• Meeting → tasks? Self-Manager.net (via task notes and summaries), Otter, Supernormal, Fellow, Miro.

4. Pricing model

• Per-seat pricing gets expensive fast as your team grows.
• Self-Manager.net's Team plan (~$20/month for 20–50 collaborators) is designed to keep costs predictable as your team scales.

Takeaway: AI task managers are reshaping productivity—not by adding complexity, but by making sense of the work you're already doing. Whether you need summaries, scheduling, or simple collaboration, there's a tool that fits. And if you want date-centric planning with AI that explains rather than overwhelms, Self-Manager.net is built for exactly that.