Top 10 Modern AI Task Managers Worth Trying (Self-Manager #1)

"AI task manager" can mean very different things today.

Some tools use AI to summarize and review your work, others to auto-schedule tasks, and others to generate projects and workflows from prompts.

Below are 10 modern, AI-driven task managers worth knowing about. We list Self-Manager.net first, with a deeper dive into its history and features, followed by 9 other newer options with short descriptions.

1. Self-Manager.net — AI reviews and chat on your real work timeline

Self-Manager is built around a date-centric workflow: days → weeks → months → quarters. Instead of forcing work into rigid project boards, everything lives on a timeline, making reviews and long-term thinking natural.

A quick look at its history

Self-Manager started as a solo project in mid-2016, developed by a technical founder who wanted a system he could actually use daily. After years of iteration, the app was publicly launched at the end of 2022.

That long development period shows in the depth of features and the focus on real-world workflows rather than trends.

What makes its AI approach different

Self-Manager doesn't treat AI as a generic chatbot.

AI works directly on your real data:

• your days
• your weeks
• your months
• your tables
• your pinned views

This makes the AI useful for reflection, planning, and optimization, not just writing text.

Key AI features

• Generate tasks from any text
• Chat with AI about a specific table (full context)
• Summarize a table and continue the conversation
• Chat with AI about pinned tables
• Summarize pinned tables with follow-up questions
• AI Period Summary for weeks, months, and quarters
• One-click AI weekly and monthly reviews
• Follow-up conversations on reviews (planning, goals, improvements)

Why people choose it

• Strong big-picture visibility (weeks, months, quarters)
• AI focused on learning from your past, not just planning the future
• Tasks, notes, images, and time tracking in one system
• Flat-fee team model with unlimited collaborators on the team plan

2. Motion — AI that automatically schedules your day

Motion uses AI to decide when tasks should happen by automatically time-blocking them into your calendar and re-optimizing when things change.

Best for: people who want the system to control daily scheduling.

3. Reclaim.ai — AI that protects focus time on your calendar

Reclaim is an AI calendar assistant that schedules tasks, habits, and breaks around meetings while defending focus time.

Best for: calendar-heavy workweeks with lots of meetings.

4. BeforeSunset AI — from thoughts to tasks and a daily plan

BeforeSunset AI lets you write what's on your mind and uses AI to break it into tasks and a structured daily plan.

Best for: fast daily planning with AI assistance.

5. Trevor AI — AI planner for task-to-calendar workflows

Trevor focuses on connecting tasks to a visual calendar timeline so you can plan when work actually happens.

Best for: people who prefer calendar-based task planning.

6. SkedPal — AI scheduling for realistic time blocking

SkedPal turns your task list into a dynamic schedule and automatically adjusts when plans change or time runs out.

Best for: time-blocking fans who want flexibility.

7. TimeHero — AI that builds an action plan around availability

TimeHero focuses on adaptive planning: it builds a schedule based on your availability and automatically reschedules when priorities shift.

Best for: fast-moving projects with changing priorities.

8. Taskade — AI-generated projects and agent-style workflows

Taskade leans heavily into AI for generating projects, tasks, and workflows, with an "AI agent" style approach.

Best for: quickly bootstrapping structured projects from ideas.

9. Saner.AI — AI personal assistant style task management

Saner.AI positions itself as an AI assistant that helps manage notes, tasks, and information through conversation.

Best for: users who want an assistant-like interface over structured task lists.

10. Amie — AI meeting summaries turned into tasks

Amie focuses on meetings: recording them, generating summaries, extracting action items, and helping plan follow-ups.

Best for: meeting-heavy roles where action items get lost.

How to choose the right AI task manager

• If you want weekly, monthly, and quarterly AI reviews and real insight into how you spend your time → Self-Manager
• If you want AI to plan your day automatically → Motion, Reclaim, SkedPal, TimeHero
• If you want AI to generate tasks and project structures fast → Taskade, BeforeSunset, Trevor
• If you want AI help around meetings and notes → Amie, Saner

Final thoughts

AI task managers are no longer just about generating tasks.

The most useful ones help you:

• understand how you actually work
• reduce mental load
• plan realistically
• review and improve over time

That's where AI stops being a novelty and becomes a real productivity advantage.

Happy productivity.