Sunsama Alternatives in 2026 (Best Daily Planner & Task Manager Options)

Introduction

If you love Sunsama's calm, day-planning vibe but want different pricing, stronger AI, or a more team-friendly model, this guide is for you. Below are the best Sunsama alternatives in 2026—starting with our own take on focused, date-centric planning.

1) Self-Manager.net (Best Overall Sunsama Alternative)

Why it stands out:

Self-Manager is built around date-centric execution: plan by days and weeks first, then projects. It keeps focus on "what gets done today," while still giving you the analytics to learn from your work.

Key features

• AI summaries & insights: automatic daily/weekly/monthly reviews turn raw tasks, comments, and projects into concise takeaways.
• Fast daily planning: add, drag, and complete tasks with minimal friction; clean Today/Weekend/Monthly views.
• Unlimited collaborators with simple, flat pricing—invite your whole team without per-seat anxiety.
• Project + team collaboration: comments, activity context, and lightweight organization that doesn't slow you down.
• Hosted on Google Cloud & Firebase: reliable infra and frequent updates from a hands-on team.

Good fit for: individuals and micro-teams (10–20) who want date-first planning, AI reviews, and a predictable price as they scale.

2) Motion

Angle: AI scheduling that auto-places tasks on your calendar.

Best for: users who want automatic, dynamic scheduling throughout the day.

3) Akiflow

Angle: unified inbox + command-bar speed; tasks meet calendar.

Best for: keyboard-driven power users who want a fast control center.

4) Routine

Angle: elegant planner marrying tasks, notes, and calendar.

Best for: minimalists who like a native, polished feel.

5) Reclaim.ai

Angle: smart time-blocking and habit scheduling that protects focus time.

Best for: teams/individuals who need rules to defend their calendar.

6) SkedPal

Angle: algorithmic scheduling with priorities and "time maps."

Best for: advanced users who like granular, rules-based auto-planning.

7) Amie

Angle: delightful calendar-first workflow with quick task capture.

Best for: people who live in their calendar all day.

8) Morgen

Angle: cross-platform calendar + task hub with great integrations.

Best for: remote workers juggling time zones and multiple accounts.

9) Superlist

Angle: simple lists with modern collaboration and notes.

Best for: teams that want a lightweight to-do app that can scale.

10) Todoist

Angle: robust, familiar task manager with labels, filters, and rules.

Best for: users who prefer task lists first, calendar second.

11) TickTick

Angle: fast lists with built-in Pomodoro and habit tracking.

Best for: individuals who blend tasks, timing, and routines.

12) Things 3 (Apple)

Angle: beautifully crafted native app with a calm philosophy.

Best for: Apple-only users who want a timeless, offline-friendly tool.

13) Notion + Notion Calendar

Angle: flexible databases + proper scheduling.

Best for: teams who want documents, tasks, and scheduling in one workspace.

14) ClickUp

Angle: all-in-one work hub: tasks, docs, goals, dashboards.

Best for: teams that need breadth and customization over simplicity.

15) Asana

Angle: structured project management with workflows and reporting.

Best for: teams that need accountability across projects and stakeholders.

16) Trello

Angle: board-centric simplicity with power-ups.

Best for: visual thinkers who prefer kanban over date-first planning.

17) Linear (for product/dev teams)

Angle: lightning-fast issue tracking with cycles and roadmaps.

Best for: engineering/product teams who operate in sprints.

18) Fantastical + Apple Reminders (Apple)

Angle: premium calendar experience plus simple native tasks.

Best for: Apple users who want a best-in-class calendar with light tasks.

19) Google Calendar + Tasks/Keep

Angle: free and everywhere, decent for lightweight planning.

Best for: casual users who want the basics with zero setup.

20) Microsoft To Do + Outlook Calendar

Angle: straightforward lists tightly integrated with Outlook.

Best for: Microsoft-centric workflows.

Sunsama vs. Self-Manager.net: What's Different?

• Philosophy: both encourage calm, intentional planning. Self-Manager is opinionated about date-centric execution and adds AI summaries so your weekly/monthly reviews write themselves.
• Collaboration & Cost: Sunsama charges per seat; Self-Manager offers unlimited collaborators with flat pricing, which is friendlier for growing micro-teams.
• Insights: Sunsama is excellent for ritual; Self-Manager turns your activity into automated insights and trends so you can continuously improve.

Quick Decision Guide

• Want automatic time-blocking? Try Motion, Reclaim, or SkedPal.
• Want speed + command bar? Akiflow or Self-Manager.
• Want effortless weekly reviews?Self-Manager (AI summaries) or Sunsama (manual ritual).
• Apple-only? Things 3 or Fantastical + Reminders.
• All-in-one project hubs? ClickUp, Asana, Notion.
• Visual kanban? Trello or Superlist.
• Lightweight & free? Google Calendar + Tasks or Microsoft To Do.

How to Migrate from Sunsama (Fast)

1. Export tasks (CSV or copy core lists) and re-import/quick-create in your new tool.
2. Rebuild only active projects—archive the rest to avoid clutter.
3. Recreate daily rituals (AM plan, PM review). In Self-Manager, enable AI weekly summaries so reflection happens automatically.
4. Invite collaborators and set a simple review cadence (weekly or bi-weekly).
5. After one week, check overview stats and tweak your workflow.

Final Thoughts

Sunsama set the bar for calm daily planning. If you want that clarity plus AI-powered insights and a team-friendly pricing model, Self-Manager.net is a strong first stop. If your needs skew toward auto-scheduling, dev workflows, or heavy project management, the other options above will cover you.

Key Takeaways

• Date-centric daily planning: Self-Manager organizes around days and weeks for maximum clarity
• AI-powered reviews: Automated summaries make weekly and monthly reflections effortless
• Team-friendly pricing: Unlimited collaborators without per-seat charges
• Multiple scheduling philosophies: Choose auto-scheduling (Motion, Reclaim), manual rituals (Sunsama), or fast execution (Self-Manager)
• Easy migration: Export, rebuild active projects, and establish new rituals in one week
• Flexible options: 20+ alternatives covering every workflow from Apple-native to enterprise project management